What documents are used to allow others to vote on behalf of a unit owner?

Proxy forms are the correct documents used to enable someone to vote on behalf of a unit owner in a condominium setting. A proxy form grants an individual the authority to represent the unit owner at meetings and cast votes in alignment with the owner’s wishes. This process ensures that the unit owner's interests are considered even if they cannot attend the meeting themselves.

Proxy forms are essential in condominium management as they facilitate participation in decision-making processes. They help ensure that all unit owners have a voice, even if circumstances prevent them from attending meetings in person. This aspect of proxy voting enhances community engagement and reflects a more democratic approach in handling condominium affairs.

In contrast, other options like voting rights agreements and representation certificates may relate to the rights and responsibilities associated with unit ownership but do not specifically address the mechanism by which a unit owner designates someone else to vote on their behalf. Authorization letters could provide permission, but they do not typically serve the formal function required for voting in a condominium context. Thus, the clarity and direct applicability of proxy forms to the voting process make them the correct choice in this scenario.