What is important to verify before processing invoices in condominium management?

Verifying that invoices match the agreed terms and conditions is crucial in condominium management for several reasons. Firstly, this ensures that the services or goods provided align with what was originally discussed and documented in the contract. This matching process helps to confirm that the charges are accurate and justified based on the work completed or delivered. It also protects the interests of the condominium by ensuring that it only pays for what it has contracted for and received.

Additionally, adhering to the agreed terms and conditions helps to prevent disputes with contractors. If there are discrepancies between the invoice and the contract, it can lead to misunderstandings or conflicts that may need to be resolved through negotiation or, in some cases, legal action.

Furthermore, verifying invoices against these terms promotes transparency and accountability in financial dealings, which is vital for the effective management of the condominium's budget and overall financial health. Ensuring that every payment is in line with the contract builds trust between the management and the contractors, facilitating a smoother working relationship.

While assessing the quality of services, the payment history of the contractor, and their reputation are all important factors within condominium management, the fundamental criterion to check before processing invoices remains their alignment with the previously agreed terms and conditions. This step is foundational to ensuring proper financial management and compliance