What is the term for a gathering to explain the scope and bidding process of a project?

The term "Information Meeting" specifically refers to a gathering designed to explain the scope and bidding process of a project to potential bidders. This type of meeting is common in construction and project management, as it allows the project managers or owners to provide essential details about the project, clarify objectives, and ensure that bidders understand the requirements and expectations.

By using this term, it emphasizes the formal structure and purpose of the meeting, aimed at fostering clarity and transparency during the bidding process. Information meetings not only facilitate effective communication but also provide an opportunity for potential bidders to ask questions, which can lead to more competitive and relevant proposals.

While other terms might seem appropriate, they either lack the specificity of "Information Meeting" in the context of bidding or do not convey the formal nature of the gathering as effectively. For example, a "Contractor Briefing" could imply a focus solely on contractors without the broader intent of engaging all potential bidders, while an "Information Session" may be too general for this specific context. "Project Overview" suggests a review of the project itself rather than detailing the bidding process.