Which document must be distributed to condo owners prior to meetings?

The Preliminary Notice is essential in ensuring that all condominium owners are informed of an upcoming meeting, which is a critical aspect of fostering transparent communication and operational integrity within a condominium community. The notice typically contains important information regarding the date, time, location, and purpose of the meeting, allowing owners to adequately prepare for participation in discussions and decision-making processes.

Distributing the Preliminary Notice prior to meetings ensures that all members have the opportunity to participate and voice their opinions, aligning with the principles of good governance and member engagement. This practice helps to maintain a fair and open meeting environment, which is fundamental in condominium management as it promotes inclusivity and accountability among the owners.

In contrast, while a Meeting Agenda outlines the specific topics to be discussed during the meeting and can also be an important document, it is typically provided closer to the meeting date, following the Preliminary Notice. An Owner Survey may be useful for gathering opinions or preferences from owners but is not a mandatory document for meeting notifications. Similarly, a Policy Statement relates to the governance and operational policies of the condominium but does not serve the specific function of notifying owners of an upcoming meeting. Thus, the Preliminary Notice plays a pivotal role in the management process, ensuring all owners have the opportunity to be informed and prepared for